Carolyn Boelter

Executive Assistant to Head of School at Mary Institute and St. Louis Country Day School

Location
Greater St. Louis Area
Industry
Executive Office
Previous
  1. Wind Capital Group,
  2. Former CEO of Spectrum Brands,
  3. United Industries / Spectrum Brands
Education
  1. Maryville University of Saint Louis
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Background

Experience

Executive Assistant to Head of School

Mary Institute and St. Louis Country Day School
– Present (2 years 2 months)St. Louis, MO

Executive Assistant

Wind Capital Group
(3 years 11 months)

• Liaison with international shareholders, management, vendors, landowners, and other external entities for the CEO. Main point person for CEO to expedite communication and create efficiency.
• Managed personal and professional projects, organized events, internal and external corporate meetings, external Board obligations, and personal engagements. Coordinated complex domestic and international travel, including airlines, hotel, and transportation.
• Prepared briefings for CEO meetings, Board meetings and travel. Briefings included biographies and research on attendees, involved parties and any other relevant corporate information.
• Organized and managed email, mail, expenses, expense approvals, management approvals, invitations, meeting requests, incoming calls, invoices, and various other daily duties.
• Effectively provided leadership, guidance, coaching, and accountability for administrative staff. Integral in defining the culture for young and growing company. Involved in organizing employee events and employee communications.

Executive Assistant

Former CEO of Spectrum Brands
(1 year)Chesterfield, MO

Remained as executive and personal assistant for former CEO of Spectrum Brands
• Performed research and review of potential acquisitions and board seat opportunities.
• Coordinated acquisition of executive’s personal plane, including ongoing management of plane.
• Coordinated various Board activities (travel, correspondence, conference calls, and liaison with Board).
• Established new office location including lease negotiation and coordination of movers, IT, and telecommunications setup. Prepared financial reports and managed related finances for limited partnership.

Executive Assistant to CEO

United Industries / Spectrum Brands
(6 years 1 month)

• Liaison with United Industries Board of Directors, senior management, employees, and external contacts.
• Key contributor to integration teams dealing with employee communication and cultural integration issues during rapid acquisition-fueled growth. Organized and managed data room and activities related to acquisition-related due diligence.
• Coordinated complex quarterly Board of Directors books including managing the Powerpoint presentations, printing and distribution of books. Also coordinated all meeting and transportation logistics for external and internal Board members.
• Managed corporate jet logistics including scheduling, itineraries, passengers, customs, ground transportation, and catering.
• Planned and executed offsite Board meetings, Executive meetings, and other internal and external meetings, including contract negotiations, logistics, communications, catering, and document distribution.
• Solely maintained professional and personal calendar, email, phone calls, mail, expenses, and travel.

Executive Assistant

Mercantile Bank
(1 year)

• Managed administration of Corporate Marketing and Communications department (public relations, advertising, investor communications, and employee communications) included screening phone calls, mail, maintenance of executive calendars, coordinating travel and human resources reports. Prepared presentations, marketing plans, correspondence, and Chairman’s speeches. Coordinated internal and external meetings; staff, vendor, and bank-wide marketing meetings.
• Served as secondary administrative support for Chairman of the Board.

Marketing Director

Capital Cable
(7 years 7 months)

Skills

  • Event Planning

Education

St Joseph's Academy

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