Executive Assistant

IABC - San Francisco Bay Area

Posted 611 days ago
  • Experience
    Associate
  • Job function
    Other
  • Employment type
    Full-time
  • Industry
    Nonprofit Organization Management, Public Relations and Communications
  • Job ID
    4628885

This is a preview of the Executive Assistant job at IABC. To view the full job listing, join LinkedIn - its free!Join LinkedIn - its free!

About this job

Job description

 

PRINCIPAL DUTIES AND RESPONSIBILITIES

 

Work with Executive Director, IABC team members, visitors, stakeholders and Board to represent the Executive Office in a highly-professional way. Provide administrative support to the Executive Director. Ensure the general office operates in an efficient and professional manner including overall administrative and organizational requirements such as calendar and meetings management, tracking, filing, email and phone calls. Handle confidential and sensitive matters, respond to general inquiries and provide back-up support to the front lobby.  The successful candidate will be a highly-motivated self starter who enjoys getting things done. 

 

  • Provide administrative support to the Chief Executive Office, proactively manage calendar, organize meetings, co-ordinate the receipt of reports and information, prepare papers for meetings, scheduling meetings, preparation of itineraries and trave arrangements. Prepare incoming and outgoing correspondence, taking minutes of weekly SMT meetings and day to day support as required. Process expenses
  • Act as a liaison on behalf of the Chair and ED with office of Board, members and other stakeholders. Arrange Board meetings, collation, preparation and distribution of papers, working with the appropriate Senior Management Team. Produce presentations and reports as necessary.
  • Co-ordinate the stationery needs and general office maintenance, ensuring that adequate supplies are maintained, stock levels are set and replacement orders placed in a timely and cost effective manner. Be the designated safety officer and ensure the office remains a safe place of work. Processing of purchase orders as appropriate
  •  Help organize special events such as internal team events and training programs as requested. Arrange meetings, travel and credit card as requested for the ED and others as needed. Ensure that meeting rooms are kept clean and tidy, stocked with essential items and made ready for meetings

Desired Skills and Experience

JOB SPECIFICATIONS 

  • Excellent organizational, planning, co-ordination and administrative skills
  • Highly proficient in the use of Word, Excel, Access, Outlook, PowerPoint and similar presentation software
  • Experienced in taking and producing minutes and general correspondence
  • The ability to co-ordinate multiple tasks and priorities
  • Excellent communication skills, both written and oral, at all levels
  • Good personal presentation
  • Strong team player and able to work independently on own initiative
  • Able to appropriately exercise tact, diplomacy and discretion
  • Minimum 3 years experience supporting an executive
  • Desired: Bachelor’s degree or equivalent in business administration or related field

IABC is an Equal Opportunity / Affirmative Action Employer

Apply to: jobs@iabc.com

About this company

IABC

About IABC

 

The International Association of Business Communicators (IABC) is the leading global network dedicated to communication professionals. Established in 1970, IABC serves members in 80 countries and a wide variety of industries. This vibrant, diverse network enables our members to make a bigger impact at work, uncover opportunities in the hidden job market, enhance their skills, and expand their social network. Our products, services, activities and networking opportunities help members and organizations achieve excellence in communication.

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