Executive Administrative Assistant

Broadcom - Irvine, California

Posted 727 days ago
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    Not Applicable
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This is a preview of the Executive Administrative Assistant job at Broadcom. To view the full job listing, join LinkedIn - its free!Join LinkedIn - its free!

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Job description

This Executive Administrative Assistant will have the following principal duties and responsibilities: • Diary Management a. Schedule meetings on behalf of individuals b. Organize and set up web conferences c. Accept/Decline meetings on behalf of individuals advising of any conflicts d. Prepare meeting agendas e. Prepare meeting notes/documentation f. Attend meetings and prepare meeting minutes g. Remind /advise users of upcoming meetings • Expenses a. Prepare individual expense reports via PeopleSoft for individuals approval b. Scan all receipts and attach to expense report c. send hard copies of receipts to Finance department as appropriate d. File all documentation • General administrative assistance with: a. Maintaining and creating spreadsheets. b. Preparing presentations. c. Filing of high level and confidential office documentation. d. Raising Webreqs for equipment and services. e. Sourcing equipment and supplies f. Assisting with ad-hoc purchases g. Maintain organization charts h. Photocopying i. Screening of incoming calls, voice mail, and handling appropriately. • Events: a. Arrange team building b. Assist other admin team members with planning and delivering site specific and global celebratory events c. Set up seminars as required d. Coordinate off site conferences, i. Book venue ii. Arrange catering iii. Organize equipment such as PA system if required • Clients/Visitors a. Provide full support to visiting clients b. Assist with ground transportation c. Assist with hotel and restaurant reservations d. Provide local map, directions • Travel a. Coordinate all travel arrangements with the Travel desk for users b. Prepare detailed itineraries c. Maintain travel profiles • Finance Services Team a. Be an active member of Finance Admin team taking an active part in any team initiatives and assisting the Finance dept in building and maintaining a proactive and positive team atmosphere. b. Participate in quarterly regional team meetings/conference calls. c. Attend off site team conferences where personal commitments allow. d. Assist with mentoring Administrators within the team e. Cover other team members during absences and busy periods.

Desired Skills and Experience

Preference to have 5-7 years of relevant administrative assistant office experience in a large corporate environment. High level executive assistant required. Heavy calendar and travel skills required. Personal assistance to executive required. Able to mult-task at a very high pace and to function independently. Required experience with Microsoft Outlook and Microsoft Office Suite as well as excellent Internet knowledge. Detail oriented with very high degree of accuracy required.

About this company


Broadcom Corporation (NASDAQ: BRCM), a FORTUNE 500® company, is a global leader and innovator in semiconductor solutions for wired and wireless communications. Broadcom® products seamlessly deliver voice, video, data and multimedia connectivity in the home, office and mobile environments. With the industry's broadest portfolio of state-of-the-art system-on-a-chip and embedded software solutions, Broadcom is changing the world by Connecting everything®. Broadcom, one of the world's largest fabless communications semiconductor companies, with 2011 revenue of $7.39 billion, holds more than 7,200 U.S. patents, and has more than 7,350 additional pending patent applications, and one of the broadest intellectual property portfolios addressing both wired and wireless transmission of voice, video, data and multimedia. Broadcom, a FORTUNE 500® company, was recognized in FORTUNE’s 2011 “World’s Most Admired Companies” survey as the innovation leader in the semiconductor category. Broadcom is headquartered in Irvine, Calif., and has offices and research facilities in North America, Asia and Europe. Broadcom may be contacted at +1.949.926.5000 or at www.broadcom.com.

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