Recruiting Coordinator (Administrative Assistant) @ Energy Company

Wood Mackenzie - Uptown Park/Galleria Area

Posted 863 days ago
  • Experience
    Entry level
  • Job function
    Human Resources
  • Employment type
    Contract
  • Industry
    Oil & Energy
  • Job ID
    3003087

This is a preview of the Recruiting Coordinator (Administrative Assistant) @ Energy Company job at Wood Mackenzie. To view the full job listing, join LinkedIn - its free!Join LinkedIn - its free!

About this job

Job description

Note: This is a 3-month contract (temp) position.  Could go longer or full-time based on company growth.

 

Recruiting Coordinator – Wood Mackenzie

 

Position Summary:

Support the recruitment team, this person will gain exposure to and learn our recruitment strategy, processes, tools and systems.  Our ideal candidate has strong administrative skills and wants to continue in an administrative capacity in their career.

 

Duties/Key Responsibilities:

  • Coordinate communication with candidates selected for in-person interviews
  • Initiate pre-employment assessments and testing online
  • Schedule meetings and interview times with candidates, hiring managers, and stakeholders, using Microsoft Outlook.
  • Produce offer letters
  • Process paperwork, track applications and background consent forms, using an electronic filing system to save applicable forms and paperwork, etc.
  • Ensure background checks and drug screens are completed for all new hires.
  • Ensure proper compliance of all required new hire documents and set up new employee files.
  • Prepare new employee orientation packages, facilitate new hire orientation sessions and support employee on boarding.
  • Other administrative tasks as assigned

 

Desired Skills and Experience

Qualifications Required:

  • High School diploma and 2+ years experience in an administrative capacity
  • Previous experience scheduling travel for others to include flights, rental cars and hotel required.
  • Previous experience scheduling meetings in Outlook required.
  • Ability to work effectively under pressure/time deadlines
  • Ability to manage multiple priorities while demonstrating excellent attention to detail.
  • Ability to manage confidential information, demonstrating sound judgment and decision-making capability.
  • Ability to perform independently & prioritize effectively
  • Self motivated with a desire to learn
  • Excellent interpersonal and communication skills with a focus on relationship building and providing the highest level of customer service
  • Experience using Microsoft Outlook, Word and Excel required

 

Qualifications Desired:

  • Familiarity with scheduling video conference meetings preferred
  • 1-2 years experience working in Human Resources or Staffing Agency experience preferred
  • Experience using applicant tracking systems preferred
  • Familiarity with administering pre-employment assessments

About this company

Wood Mackenzie

Wood Mackenzie is the most comprehensive source of knowledge about the world's energy and metals industries. We analyse and advise on every stage along the value chain - from discovery to delivery, and beyond - to provide clients with the commercial insight that makes them stronger.   With more than 750 professionals in over 20 offices worldwide, we analyse the assets, markets and companies operating upstream and downstream; in oil, gas, coal, carbon, metals and power generation.   Our expertise gives our clients confidence - the confidence to define their strategy, identify new opportunities, evaluate the markets they operate in and improve their performance against peers.   Our people are outstanding and subject matter experts in their field!  We continuously strive to be the preferred place for energy professionals to build meaningful and rewarding careers. We offer a robust benefits package and all new hires start with 5 Weeks Vacation!  Employee development and learning are very important to our culture as a company and we strive to promote from within and offer trainingon a regular basis.

 

EEO statement

Unsolicited resumes submitted to Wood Mackenzie by any external recruitment agency via Internet, e-mail, fax, or U.S. mail become the property of Wood Mackenzie and we are not responsible for any fees associated with those resumes. In compliance with the Civil Rights Act of 1964 and 1991, the Age Discrimination in Employment Act of 1967, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities act of 1990 and all other relevant federal and state laws, the policy of this company prohibits discrimination in employment because of race, color, religion, national origin, sex, gender identity and/or expression, age, veteran’s status, disability, genetic information or any other group protected by law. Applicants are considered for all positions without regard to race, color, religion, national origin, sex, gender identity and/or expression, age, veteran’s status, disability, genetic information or any other group protected by law. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access WoodMac.com/careers on-line as a result of your disability. You can request reasonable accommodations sending an email to hrenquiries@woodmac.com.

 

Wood Mackenzie is an Equal Opportunity Employer M/F/V/D, and a member of E-Verify.

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