Jennifer Kaddi

Jennifer Kaddi

Construction Associate

Location
Phoenix, Arizona Area
Industry
Construction

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Jennifer Kaddi's Overview

Current
Past
  • Client Service Professional at H&R Block
  • Scheduler & Dispatch at Valley Protective Services
  • Smarthealth - Accounts Receivable at AppleOne
  • Personal Assistant at Anslyn Enterprises, LLC
  • Administrative Assistant at City of Apache Junction
  • Administrative support to Department at AppleOne SmartHealth, Inc
  • Quality Stairways Payroll Clerk & Sales Associate at Arizona Hardware Headquarters
Education
  • Western International University
  • Arizona State University
  • Apache Junction High School
Connections

135 connections

Websites

Jennifer Kaddi's Experience

Construction Associate

Superior Home Services

Privately Held; 51-200 employees; Financial Services industry

July 2014Present (3 months) Scottsdale, Arizona

Hazard Insurance Recovery Company

Duties and responsibilities:
Type repair lists

Recruit new subcontractors; educate subcontractors on bid and photo submission processes

Review files for bid requests, send out requests for repair bids, follow-up on bid request, process repair bid, compare estimates and documents against bids received.

Upload documents and photos to website and process photos

Timely and accurate data entry, including updating of notes and fields throughout bid process

Preliminary negotiations

Obtaining code violation / demo information from city, county and state agencies

Send out correspondence: emails, faxes and letters

Contact contractors/city departments via telephone

Bid Coordinator & Assistant Service Coordinator

Spectrum Mechanical & Service Contractors LLC

Privately Held; 51-200 employees; Construction industry

March 2014July 2014 (5 months) Tempe, Arizona

Recognized as one of the top Mechanical Contractors in the Southwest Contractor, Phoenix Business Journal and Engineering News Record. Spectrum Mechanical and Service Contractors, LLC is licensed in Air Conditioning and Refrigeration, Sheet Metal, Plumbing and Process Piping and an SBE Certified business.

GENERAL DUTIES

** Answer phone, route calls, take messages, assist callers with answers to general questions and/or concerns.
** Greeting visitors in the lobby.
** Assist walk-in applicants with employment applications and/or testing as necessary.
** Assist in New Hire processes with pre-employment paperwork; i.e. Drug Screenings, etc.
** Receiving small packages from UPS, USPS, FedEx and Staples.
** Receive courier packages
** Keep company website updated with completed jobs, featured jobs, images, media.

ASSISTANT PROJECT COORDINATOR DUTIES

** Oversee and complete construction filing daily. Archiving files as necessary.
** Make copies of plans for field at project start. Print plans for Project Coordinator or Foreman/Field
** Process O&M's (Operations & Manuals) for completed projects.

BID COORDINATOR & ESTIMATING ASSISTANT DUTIES

** Accepting invites to bid via internet, fax, email or phone.
** Requesting specs, plans, addendum's via courier, mail, email, online plan room downloads.
** Create bid folders and tags for all projects bidding
** Keep bid list accurate and current. Email bid list to vendors Monday, Wednesday and Friday or as needed.
** Organizing and filing old bid folders, organizing and rotating folders and archiving monthly.
** Pull old bid folders and plans at Estimators' request.
** Keep DropBox current and accurate and coincides with bid list.

ASSISTANT SERVICE COORDINATOR DUTIES

** Process Service Purchase Orders for billing
** Process Contract billings
** Assist with filing as needed

Executive Assistant to the COO

DP Air Corporation

Privately Held; 51-200 employees; Information Technology and Services industry

December 2012January 2014 (1 year 2 months) Phoenix, Arizona Area

DP Air offers critical environment cooling and data center cooling solutions in addition to commercial HVAC solutions for organizations, in order to reduce the need for multiple vendors.

DP Air also offers green solutions for environment cooling and data center cooling to help increase energy efficiency while reducing organizations carbon footprint.

I specialize and contribute to the following:

Human Resource Management
Marketing and Advertising
Coordinating Events
Travel Planning
Customer Relations
Writing Correspondence
Expense Reports (Concur)
Editing
Scheduling

Familiar with & knowledge of:

Accounting principles
Research
Microsoft Excel
Microsoft Outlook
Human Resources
Concur
Microsoft Office Suite Professional

Accounts Payable Clerk

The Hillman Group

Privately Held; 1001-5000 employees; Consumer Goods industry

October 2011April 2012 (7 months) tempe, arizona

As a company, service is the hallmark of The Hillman Group. The Company employs the largest factory direct sales force in today’s industry. In total, the Sales/Service Organization consists of over 700 people including sales personnel, field representatives, and managers.

Since 1964, Hillman has provided a quality line of fasteners, keys and key accessories, letters, numbers and signs, engraving and builders hardware.

Responsibilities included:

Processing multiple invoices for payment
File maintenance & management
Assist purchasing with invoice discrepancies

Maintain superior customer relationships both internally & externally.

Assist A/P Manager

Client Service Professional

H&R Block

Public Company; 10,001+ employees; HRB; Retail industry

January 2008April 2012 (4 years 4 months)

Seasonal position only during tax season

Responsibilities included:

Schedule client appointments, confirm future client appointments, perform file maintenance, literature preparation, provide initial tax interviews prior to client's tax preparation by preparer, answer multi-line phone, take messages when necessary.

Marketing and advertising

Attended the Tax Prep course in 2012.

Scheduler & Dispatch

Valley Protective Services

June 2011August 2011 (3 months) chandler, arizona

Protecting people and property in Arizona and New Mexico. Offers multi-housing, commercial and event staffing.

I specialized in scheduling and the development and implementation of off-site schedules, and officers schedules for armed and unarmed security officers.

Assisted in the dispatch department as needed.

Smarthealth - Accounts Receivable

AppleOne

Privately Held; 1001-5000 employees; Staffing and Recruiting industry

April 2011June 2011 (3 months)

Perform collections on customer account aging

Fax follow up A/R detail & invoices to customers w/ outstanding accounts

Write off Finance charges, or clear small balances and make adjustments where necessary

Take payments via credit card, check by phone, etc.

Update customer Tax Exemption status

Personal Assistant

Anslyn Enterprises, LLC

September 2010April 2011 (8 months) Telecommute

Bookkeeping
Develop and implement payroll system
Contact management
Marketing/PR
Event Planning & Coordination

Administrative Assistant

City of Apache Junction

Government Administration industry

April 2007June 2010 (3 years 3 months)

Compose and prepare correspondence, schedule meetings, maintain administrative files for management staff; and assist in developing, monitoring, and coordinating completion of management directed reports.

Review, research, and complete department or division requests and assignments. Compose reports and statistical summaries.

Research and respond to citizen requests in writing, in person, or by phone in accordance with City policies and regulations.

Prepare related reports, documents, and correspondence; and assist in the development, monitoring, and coordination of the department or division’s budget.

Prepare and process department payroll records and purchase requisitions.

Coordinate activities with, and provide information to outside contractors and service providers; prepare contracts for services providers; assist in the preparation of bid documents, RFPs, contracts, and studies.

Administrative support to Department

AppleOne SmartHealth, Inc

March 2007April 2007 (2 months)

Resolve vendors past due accounts

Prepare and process accounts receivable reports, past due invoices

Answer phones

Maintain filing Accounts Receivable Department

Quality Stairways Payroll Clerk & Sales Associate

Arizona Hardware Headquarters

August 2006March 2007 (8 months)

Prepare and process payroll for Arizona Hardware & Quality Stairways

Maintain door and cabinet hardware inventory for major home builders, i.e.
KB Homes

Maintain employee records and client files

Assist in sales department as needed

Maintain inventory for Quality Stairways

Collect monies from past due client accounts

Jennifer Kaddi's Volunteer Experience & Causes

  • Volunteer Experience

    • Distribution Event Staff

      Phoenix Comicon
      • Arts and Culture
      January 2014 present (9 months)

      Distribute Phoenix Comicon advertising booklets to various stores throughout the valley. Advertising Phoenix Comicon and building its fan base.

    • Horse Leader & Side Walker

      Hoofbeats with Heart
      • Health
      June 2014 present (4 months)

      Founded by visionary equestrian Kelley Hullihen Hoofbeats with Heart began realizing the opportunity to provide services to the under served community of those with disabilities in 2007.

      Hoofbeats with Heart is 501(c)(3) charity run solely by dedicated volunteers none of whom take a salary. Our passion is improving the lives of the physically and mentally challenged, anchoring at risk youth and giving grief a voice through the fellowship between humans and horses.

      Hoofbeats with Heart is the only equine therapy center in the East Valley to offer all four Equine Assisted Activities and Therapy (EAAT) services recognized by PATH (formerly known as the North American Riding for the Handicapped Association) to individuals living with a variety of physical and emotional disabilities. Services offered at Hoofbeats with Heart are:

      Therapeutic Riding (TR)
      Hippotherapy (HPOT)
      Equine Facilitated Learning (EFL)
      Equine Facilitated Psychotherapy (EFP)

      The discipline associated with working with horses and the social interactions between peers benefit the mind and spirit, raises self-esteem and increases self-sufficiency through accomplishment. The unconditional love of the horse is proven to reduce anxiety, encourage interaction and offer a haven where riders can feel a sense of empowerment. Our EAAT programs are conducted by nationally certified instructors.

    • Horses for Heroes Veteran's Program

      Hoofbeats with Heart
      • Health
      June 2014 present (4 months)

      The Hoofbeats with Heart “Horses for Heroes” program assists military veterans and their families with reintegration after deployment, service members suffering from PTSD and trauma including physical and mental injuries.

      To accomplish this mission, we employ licensed, credentialed professionals. We work through the Department of Veterans Affairs Medical Centers and clinics, as well as with individual veterans. This program encourages positive change in the lives of our servicemen and women and their families.

      Due to the nature of combat experiences and the extremely stressful conditions in which soldiers are required to survive, men and women in the military sometimes become seriously ill or injured.
      Post-traumatic stress disorder (PTSD) is an extremely common condition. Blast-related injuries to the head have resulted in an usually high number of soldiers who suffer from moderate to severe traumatic brain injuries (TBIs). Perhaps the greatest healing challenges are experienced by soldiers who struggle with the crippling effects of both a TBI and PTSD.

      Hoofbeats with Heart understands the critical nature of soldier’s injuries and situations. Our unique ability to help these men and women, through equine therapy and traditional counseling from the Veterans Administration is a powerfully healing combination.

  • Volunteer Interests

    • Causes I care about:

      • Animal Welfare
      • Arts and Culture
      • Children
      • Civil Rights and Social Action
      • Disaster and Humanitarian Relief
      • Education
      • Environment
      • Health
      • Human Rights
      • Poverty Alleviation

Jennifer Kaddi's Courses

  • MBA, International Business

    Western International University

    • Financial Management (FIN-317)
    • Global Communication (COM-623)
    • Financial and Managerial Accounting (ACC-305)
    • Graduate Research Methods (RES-600)
    • Information Resource Management (IT-620)
    • Political Economy (INB-605)
    • Strategic Management (MGT-625)
    • Ethical Leadership in Corporate Social Environments (LDR-620)
  • Independent Coursework

    • Leadership Intelligence (LDR-650-1974)
    • Legal Environment of International Business (INB-670-1691)
    • Structure of the Global Economy (INB-650-1690)

Jennifer Kaddi's Skills & Expertise

  1. Accounts Payable
  2. Editing
  3. Proficient in Microsoft Office Suite Professional
  4. Typing
  5. Business Strategy
  6. Professional Management
  7. Bookkeeping
  8. Reception
  9. Creative Services/Development
  10. Program Management
  11. Change Management
  12. Accounts Receivable
  13. Marketing/PR
  14. Personal Assistant
  15. Project Management
  16. Software Implementation
  17. Microsoft Excel
  18. Microsoft Office
  19. Microsoft Outlook
  20. JD Edwards
  21. EnterpriseOne
  22. ADP HRB
  23. Event Planning
  24. Appointment Scheduling
  25. Travel Planning
  26. Technical Writing
  27. Administrative Assistants
  28. Account Reconciliation
  29. PowerPoint
  30. Purchasing
  31. Leadership Development
  32. Organizational Development
  33. Marketing
  34. Fax
  35. Social Media
  36. Concur
  37. Expenses
  38. Coordination
  39. Expense Reports
  40. Invoicing
  41. Accounting
  42. Office Management
  43. Time Management
  44. Event Management
  45. Policy
  46. Recruiting
  47. Staff Development
  48. Onboarding
  49. Confidentiality
  50. Account Management

View All (50) Skills View Fewer Skills

Jennifer Kaddi's Education

Western International University

MBA, International Business

20102012

International Friends of WIU

Activities and Societies: Friends of Western International University

Arizona State University

BA, English & Communications

20002004

Minored in Women's Studies & Dance

Activities and Societies: ASU Dance Team, NOW, part-time work with Easter Seals of Arizona Respite and Education Program.

Apache Junction High School

Diploma, High School/Secondary Diploma Programs

19962000

I transferred from Cairo American College where I attended my 9th grade year. I completed 10th - 12th at Apache Junction High School.

Jennifer Kaddi's Additional Information

Websites:
Interests:

Professional development training, software training, leadership training, project management, and other business enhancement skills training. I also enjoy horseback riding, dancing, scrapbooking and spending time with family & friends.

Groups and Associations:

American Management Assosication, The Office Professional, AdminPro, WomenCo, NOW, and a member of the American Society of Administrative Professionals - ASAP.

Contact Jennifer for:

  • career opportunities
  • new ventures
  • job inquiries
  • expertise requests
  • reference requests
  • getting back in touch

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