- Phoenix, Arizona Area
Jennifer Kaddi's Overview
- Construction Associate at Superior Home Services
- Bid Coordinator & Assistant Service Coordinator at Spectrum Mechanical & Service Contractors LLC
- Executive Assistant to the COO at DP Air Corporation
- Accounts Payable Clerk at The Hillman Group
- Client Service Professional at H&R Block
- Scheduler & Dispatch at Valley Protective Services
- Smarthealth - Accounts Receivable at AppleOne
- Personal Assistant at Anslyn Enterprises, LLC
- Administrative Assistant at City of Apache Junction
- Administrative support to Department at AppleOne SmartHealth, Inc
- Quality Stairways Payroll Clerk & Sales Associate at Arizona Hardware Headquarters
- Western International University
- Arizona State University
- Apache Junction High School
Jennifer Kaddi's Experience
Privately Held; 51-200 employees; Financial Services industry
July 2014 – Present (3 months) Scottsdale, Arizona
Hazard Insurance Recovery Company
Duties and responsibilities:
Type repair lists
Recruit new subcontractors; educate subcontractors on bid and photo submission processes
Review files for bid requests, send out requests for repair bids, follow-up on bid request, process repair bid, compare estimates and documents against bids received.
Upload documents and photos to website and process photos
Timely and accurate data entry, including updating of notes and fields throughout bid process
Obtaining code violation / demo information from city, county and state agencies
Send out correspondence: emails, faxes and letters
Contact contractors/city departments via telephone
Bid Coordinator & Assistant Service Coordinator
Privately Held; 51-200 employees; Construction industry
March 2014 – July 2014 (5 months) Tempe, Arizona
Recognized as one of the top Mechanical Contractors in the Southwest Contractor, Phoenix Business Journal and Engineering News Record. Spectrum Mechanical and Service Contractors, LLC is licensed in Air Conditioning and Refrigeration, Sheet Metal, Plumbing and Process Piping and an SBE Certified business.
** Answer phone, route calls, take messages, assist callers with answers to general questions and/or concerns.
** Greeting visitors in the lobby.
** Assist walk-in applicants with employment applications and/or testing as necessary.
** Assist in New Hire processes with pre-employment paperwork; i.e. Drug Screenings, etc.
** Receiving small packages from UPS, USPS, FedEx and Staples.
** Receive courier packages
** Keep company website updated with completed jobs, featured jobs, images, media.
ASSISTANT PROJECT COORDINATOR DUTIES
** Oversee and complete construction filing daily. Archiving files as necessary.
** Make copies of plans for field at project start. Print plans for Project Coordinator or Foreman/Field
** Process O&M's (Operations & Manuals) for completed projects.
BID COORDINATOR & ESTIMATING ASSISTANT DUTIES
** Accepting invites to bid via internet, fax, email or phone.
** Requesting specs, plans, addendum's via courier, mail, email, online plan room downloads.
** Create bid folders and tags for all projects bidding
** Keep bid list accurate and current. Email bid list to vendors Monday, Wednesday and Friday or as needed.
** Organizing and filing old bid folders, organizing and rotating folders and archiving monthly.
** Pull old bid folders and plans at Estimators' request.
** Keep DropBox current and accurate and coincides with bid list.
ASSISTANT SERVICE COORDINATOR DUTIES
** Process Service Purchase Orders for billing
** Process Contract billings
** Assist with filing as needed
Executive Assistant to the COO
Privately Held; 51-200 employees; Information Technology and Services industry
December 2012 – January 2014 (1 year 2 months) Phoenix, Arizona Area
DP Air offers critical environment cooling and data center cooling solutions in addition to commercial HVAC solutions for organizations, in order to reduce the need for multiple vendors.
DP Air also offers green solutions for environment cooling and data center cooling to help increase energy efficiency while reducing organizations carbon footprint.
I specialize and contribute to the following:
Human Resource Management
Marketing and Advertising
Expense Reports (Concur)
Familiar with & knowledge of:
Microsoft Office Suite Professional
Accounts Payable Clerk
Privately Held; 1001-5000 employees; Consumer Goods industry
October 2011 – April 2012 (7 months) tempe, arizona
As a company, service is the hallmark of The Hillman Group. The Company employs the largest factory direct sales force in today’s industry. In total, the Sales/Service Organization consists of over 700 people including sales personnel, field representatives, and managers.
Since 1964, Hillman has provided a quality line of fasteners, keys and key accessories, letters, numbers and signs, engraving and builders hardware.
Processing multiple invoices for payment
File maintenance & management
Assist purchasing with invoice discrepancies
Maintain superior customer relationships both internally & externally.
Assist A/P Manager
Client Service Professional
Public Company; 10,001+ employees; HRB; Retail industry
January 2008 – April 2012 (4 years 4 months)
Seasonal position only during tax season
Schedule client appointments, confirm future client appointments, perform file maintenance, literature preparation, provide initial tax interviews prior to client's tax preparation by preparer, answer multi-line phone, take messages when necessary.
Marketing and advertising
Attended the Tax Prep course in 2012.
Scheduler & Dispatch
Valley Protective Services
June 2011 – August 2011 (3 months) chandler, arizona
Protecting people and property in Arizona and New Mexico. Offers multi-housing, commercial and event staffing.
I specialized in scheduling and the development and implementation of off-site schedules, and officers schedules for armed and unarmed security officers.
Assisted in the dispatch department as needed.
Smarthealth - Accounts Receivable
Privately Held; 1001-5000 employees; Staffing and Recruiting industry
April 2011 – June 2011 (3 months)
Perform collections on customer account aging
Fax follow up A/R detail & invoices to customers w/ outstanding accounts
Write off Finance charges, or clear small balances and make adjustments where necessary
Take payments via credit card, check by phone, etc.
Update customer Tax Exemption status
Government Administration industry
April 2007 – June 2010 (3 years 3 months)
Compose and prepare correspondence, schedule meetings, maintain administrative files for management staff; and assist in developing, monitoring, and coordinating completion of management directed reports.
Review, research, and complete department or division requests and assignments. Compose reports and statistical summaries.
Research and respond to citizen requests in writing, in person, or by phone in accordance with City policies and regulations.
Prepare related reports, documents, and correspondence; and assist in the development, monitoring, and coordination of the department or division’s budget.
Prepare and process department payroll records and purchase requisitions.
Coordinate activities with, and provide information to outside contractors and service providers; prepare contracts for services providers; assist in the preparation of bid documents, RFPs, contracts, and studies.
Quality Stairways Payroll Clerk & Sales Associate
Arizona Hardware Headquarters
August 2006 – March 2007 (8 months)
Prepare and process payroll for Arizona Hardware & Quality Stairways
Maintain door and cabinet hardware inventory for major home builders, i.e.
Maintain employee records and client files
Assist in sales department as needed
Maintain inventory for Quality Stairways
Collect monies from past due client accounts
Jennifer Kaddi's Volunteer Experience & Causes
Distribution Event Staff
January 2014 – present (9 months)
- Arts and Culture
Distribute Phoenix Comicon advertising booklets to various stores throughout the valley. Advertising Phoenix Comicon and building its fan base.
Horse Leader & Side Walker
Hoofbeats with Heart
June 2014 – present (4 months)
Founded by visionary equestrian Kelley Hullihen Hoofbeats with Heart began realizing the opportunity to provide services to the under served community of those with disabilities in 2007.
Hoofbeats with Heart is 501(c)(3) charity run solely by dedicated volunteers none of whom take a salary. Our passion is improving the lives of the physically and mentally challenged, anchoring at risk youth and giving grief a voice through the fellowship between humans and horses.
Hoofbeats with Heart is the only equine therapy center in the East Valley to offer all four Equine Assisted Activities and Therapy (EAAT) services recognized by PATH (formerly known as the North American Riding for the Handicapped Association) to individuals living with a variety of physical and emotional disabilities. Services offered at Hoofbeats with Heart are:
Therapeutic Riding (TR)
Equine Facilitated Learning (EFL)
Equine Facilitated Psychotherapy (EFP)
The discipline associated with working with horses and the social interactions between peers benefit the mind and spirit, raises self-esteem and increases self-sufficiency through accomplishment. The unconditional love of the horse is proven to reduce anxiety, encourage interaction and offer a haven where riders can feel a sense of empowerment. Our EAAT programs are conducted by nationally certified instructors.
Horses for Heroes Veteran's Program
Hoofbeats with Heart
June 2014 – present (4 months)
The Hoofbeats with Heart “Horses for Heroes” program assists military veterans and their families with reintegration after deployment, service members suffering from PTSD and trauma including physical and mental injuries.
To accomplish this mission, we employ licensed, credentialed professionals. We work through the Department of Veterans Affairs Medical Centers and clinics, as well as with individual veterans. This program encourages positive change in the lives of our servicemen and women and their families.
Due to the nature of combat experiences and the extremely stressful conditions in which soldiers are required to survive, men and women in the military sometimes become seriously ill or injured.
Post-traumatic stress disorder (PTSD) is an extremely common condition. Blast-related injuries to the head have resulted in an usually high number of soldiers who suffer from moderate to severe traumatic brain injuries (TBIs). Perhaps the greatest healing challenges are experienced by soldiers who struggle with the crippling effects of both a TBI and PTSD.
Hoofbeats with Heart understands the critical nature of soldier’s injuries and situations. Our unique ability to help these men and women, through equine therapy and traditional counseling from the Veterans Administration is a powerfully healing combination.
Causes I care about:
- Animal Welfare
- Arts and Culture
- Civil Rights and Social Action
- Disaster and Humanitarian Relief
- Human Rights
- Poverty Alleviation
Jennifer Kaddi's Courses
MBA, International Business
Western International University
- Financial Management (FIN-317)
- Global Communication (COM-623)
- Financial and Managerial Accounting (ACC-305)
- Graduate Research Methods (RES-600)
- Information Resource Management (IT-620)
- Political Economy (INB-605)
- Strategic Management (MGT-625)
- Ethical Leadership in Corporate Social Environments (LDR-620)
- Leadership Intelligence (LDR-650-1974)
- Legal Environment of International Business (INB-670-1691)
- Structure of the Global Economy (INB-650-1690)
Jennifer Kaddi's Skills & Expertise
- Accounts Payable
- Proficient in Microsoft Office Suite Professional
- Business Strategy
- Professional Management
- Creative Services/Development
- Program Management
- Change Management
- Accounts Receivable
- Personal Assistant
- Project Management
- Software Implementation
- Microsoft Excel
- Microsoft Office
- Microsoft Outlook
- JD Edwards
- ADP HRB
- Event Planning
- Appointment Scheduling
- Travel Planning
- Technical Writing
- Administrative Assistants
- Account Reconciliation
- Leadership Development
- Organizational Development
- Social Media
- Expense Reports
- Office Management
- Time Management
- Event Management
- Staff Development
- Account Management
Jennifer Kaddi's Education
Western International University
MBA, International Business
2010 – 2012
International Friends of WIU
Activities and Societies: Friends of Western International University
Arizona State University
BA, English & Communications
2000 – 2004
Minored in Women's Studies & Dance
Activities and Societies: ASU Dance Team, NOW, part-time work with Easter Seals of Arizona Respite and Education Program.
Apache Junction High School
Diploma, High School/Secondary Diploma Programs
1996 – 2000
I transferred from Cairo American College where I attended my 9th grade year. I completed 10th - 12th at Apache Junction High School.
Jennifer Kaddi's Additional Information
Professional development training, software training, leadership training, project management, and other business enhancement skills training. I also enjoy horseback riding, dancing, scrapbooking and spending time with family & friends.
- Groups and Associations:
American Management Assosication, The Office Professional, AdminPro, WomenCo, NOW, and a member of the American Society of Administrative Professionals - ASAP.
Contact Jennifer for:
- career opportunities
- new ventures
- job inquiries
- expertise requests
- reference requests
- getting back in touch