Swiss Army Knife
Greater Seattle Area
- Current
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- Administrative Assistant IV at Benaroya Research Institute
- Past
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- Administrative Assistant III at Benaroya Research Institute
- Administrative Assistant II at Benaroya Research Institute
- Various Administrative at Kelly Services
- Office Assistant / Database Technician at Uniform Medical Plan
- Program Assistant at Harborview Medical Center
- Systems Administrator at Nordstrom Corporation
- Project Assistant at Nordstrom Corporation
- Project Coordinator at American Express
- Database Designer at Twin Cities RISE!
- Graphic Designer at Skyway Print
- Administrative Assistance at Various Temporary Agencies
- Administrative Assistant at Ford Motor Credit Company
- Recommended
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1 person has recommended Matt - Connections
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20
connections
- Industry
- Biotechnology
- Websites
Matt Warren’s Summary
Summaries are snoozers, so the relevant keywords follow: versatile, hardworking, professional, creative, diplomatic, pragmatic, efficient, administrator, writer, and educator
Matt Warren’s Specialties:
Exemplary education, training & public speaking; Technical/functional authorship; Grant & manuscript submission; computer task automation; digital storage methodology; website content maintenance; technical writing skills; IT-guru for other admins; Intermediate ability with graphic figures, illustrations, and promotional materials; editing skills in PowerPoint, Photoshop & Fireworks; reference & bibliography database management; small- to mid- scale database creation, testing and implementation
Matt Warren’s Experience
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Administrative Assistant IV
Benaroya Research Institute
(Non-Profit; 201-500 employees; Biotechnology industry)
April 2007 — Present (1 year 5 months)
Serve as the lead administrative person for scientific support, training new employees, and providing training and tech support for all desktop software.
Provide executive-level administrative assistance for five scientists' labs.
Author process and instructional documentation for all labs serviced.
Prepare numerous grants, manuscripts and scientific illustrations for submission on behalf of the senior scientists.
Perform lab supply ordering, PO processing and labeling/arrangement of chemicals, proteins and antibodies.
Manage a high-profile lecture series, including travel arrangements, room scheduling, dining & entertainment, and expense processing.
Publish quarterly internal newsletter and other promotional materials; includes layout, proofreading, technical writing, photography and coordination. -
Administrative Assistant III
Benaroya Research Institute
(Non-Profit; 201-500 employees; Biotechnology industry)
June 2006 — March 2007 (10 months)
Provided executive-level administrative assistance for four scientists' labs.
Authored process and instructional documentation for all labs serviced.
Designed and produced 50th anniversary promotional poster/timeline.
Prepared numerous grants, manuscripts and scientific illustrations for submission on behalf of the senior scientists.
Created extensive process documents, refined existing methods, and trained people in one-on-one settings.
Managed a high-profile lecture series, including travel arrangements, room scheduling, dining & entertainment, and expense processing.
Published quarterly internal newsletter and other promotional materials; included layout, proofreading, technical writing, photography and coordination. -
Administrative Assistant II
Benaroya Research Institute
(Non-Profit; 51-200 employees; Biotechnology industry)
April 2003 — May 2006 (3 years 2 months)
Provided executive-level administrative assistance for three scientists' labs.
Authored process and instructional documentation for all labs serviced.
Prepared numerous grants, manuscripts and scientific illustrations for submission on behalf of the senior scientists.
Managed a high-profile lecture series, including travel arrangements, room scheduling, dining & entertainment, and proper expense processing.
Created extensive process documents, refined existing methods, and trained people in one-on-one settings.
Published quarterly internal newsletter and other promotional materials; included proofreading, technical writing, and coordination.
Performed front desk reception duties as needed. -
Various Administrative
Kelly Services
(Public Company; 1001-5000 employees; KELYA; Information Services industry)
September 2002 — March 2003 (7 months)
Generated templates, refined processes, manipulated graphics and typeset business card orders in a high-volume capacity for numerous government agencies (Lighthouse for the Blind).
Managed the scheduling of the conference rooms, facilities, equipment and catering orders (VMMC).
Managed and transferred art assets for a large graphic design team (Bon/Macy's). -
Office Assistant / Database Technician
Uniform Medical Plan
(Government Agency; 11-50 employees; Hospital & Health Care industry)
August 2001 — August 2002 (1 year 1 month)
Trained employees in the use of a new member database.
Developed methodology and documentation for and entered information into new member database; filled out bug reports and reported/resolved all data problems within the new system.
Created and maintained ad-hoc Excel and Access databases as needed; imported and exported data in a variety of formats.
One of the principal workers on the layout and production of the 2002 Medical Benefits Catalog. -
Program Assistant
Harborview Medical Center
(Government Agency; 501-1000 employees; Hospital & Health Care industry)
October 2000 — July 2001 (10 months)
Served as the secondary administrative contact for the Managed Care department, performing various support duties as needed.
Developed a managed care intranet portal, linking to critical documents and templates as well as relevant RSS news feeds.
Built extensive workload-reporting system for tracking forms along their path through the department; also developed instructional documents.
Established templates and mailing lists for all departmental correspondence. -
Systems Administrator
Nordstrom Corporation
(Public Company; 1001-5000 employees; JWN; Retail industry)
April 2000 — September 2000 (6 months)
Provided internal technical support for the ABT Results Management software as well as establishing metrics and standards for employee time reporting.
Documented new and existing processes and methodology.
Worked to synchronize existing Access databases with ABT Results Management software.
Developed documentation and trained individuals on the use of in-house time management tools. -
Project Assistant
Nordstrom Corporation
(Public Company; 1001-5000 employees; JWN; Retail industry)
May 1998 — March 2000 (1 year 11 months)
Supported 100+ people (including 25 managers) in the Systems Development group; executed reports and ensured timely and accurate communications.
Provided internal technical support for the ABT Results Management software as well as establishing metrics and standards for employee time reporting.
Documented new and existing processes and methodology.
Helped to develop a pilot request management system for the development team.
Performed extensive technical writing and managed version control and auditing of both the functional requirements and specifications.
Developed documentation and trained individuals on the use of in-house time management tools. -
Project Coordinator
American Express
(Public Company; 501-1000 employees; AXP; Banking industry)
July 1996 — April 1998 (1 year 10 months)
This was a long-term temporary assignment through Kelly Services.
Responsible for administratively supporting 100+ people in the IDS Systems Development group.
Entered data into and maintained a Project Workbench database system.
Designed, built and managed an extensive, macro driven Excel based workload reporting system. Generated extensive process documentation and logical flowcharts for the system.
Created Lotus Notes based documentation system; trained individuals to use system. -
Database Designer
Twin Cities RISE!
(Non-Profit; 11-50 employees; Education Management industry)
January 1996 — June 1996 (6 months)
This was a mid-term temporary assignment through Dolphin Employment Agency.
Managed a program database and generated functional specifications for the use of the system.
Responsible for general technical support and remote access server maintenance.
Performed assorted, basic clerical duties. -
Graphic Designer
Skyway Print
(Privately Held; 1-10 employees; Printing industry)
March 1995 — January 1996 (11 months)
This was a mid-term temporary assignment through Kelly Services.
Was responsible for all in-house desktop publishing duties.
Served as an ad-hoc liaison between managers and their clients.
Performed data conversions; aided in post-production.
Responsible for all in-house logo creation and branded paper-products. -
Administrative Assistance
Various Temporary Agencies
(Public Company; Financial Services industry)
1993 — February 1995 (2 years)
The bulk of my work was attained through either Kelly Services or Dolphin Employment Agency while living in Minneapolis, Minnesota.
Various clerical and administrative assistant assignments. -
Administrative Assistant
Ford Motor Credit Company
(Public Company; 51-200 employees; Automotive industry)
1992 — 1993 (1 year)
This was my first *real* job following my graduation from high school. I performed myriad administrative tasks for a regional office that, essentially, processed automotive financing applications.
Matt Warren’s Contact Settings
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