Montclair State University
General Humanities & Business
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General Humanities & Business
Top notch professional administrative assistant/office manager with demonstrated ability to provide all aspects of administrative support for multiple departments within a global organization. An excellent and dependable multi-tasker adept at handling shifting priorities in a changing environment and interacting with all levels of management. Resourceful and team oriented.
Specialties:Excellent organizational and communication skills
Customer and team focused
Adept at prioritizing and managing multiple projects
Fully proficient in Microsoft Office software (Word, PowerPoint, Excel), MS Project, Outlook, Visio, PeopleSoft (Odyssey), SAP, Ariba, Internet Explorer
Project manager to decommission records retention process related to closure of Nutley site. Supervised staff of 3 administrative employees in reviewing and analyzing over 2,500 boxes of technical and compliance documents for either disposition or transfer to holding facility for further retention. Created metrics to keep upper management informed of status. Recognized for completing project within tight deadline. Provided administrative support to Site Head of Quality.
Created, edited and revised supplier contracts and contract extension documents in collaboration with legal counsel and sourcing managers. Uploaded contracts and supplier documents into Ariba® Contract Workspace repository.
Selected to participate as a CHRIS “Guru” (Common Human Resource Information Solution software). Participated in advanced training and served as first line support for employee questions/issues regarding this new HR system. Assigned role of Business Support Administrator in CHRIS post implementation.
Supported Nutley members of global procurement organization. Maintained calendars, coordinated travel arrangements and submitted expense reports, managed department procurement card and monitored budget, assisted with presentation preparation, provided guidance and interpretation of corporate policies, and liaised with global affiliates across North America, Europe and Asia.
Successfully transitioned several department websites to Touchpoint software environment. Reviewed and consolidated or decommissioned all outdated Technical Operations websites.
Coordinated event planning for numerous global meetings held in Nutley. Reserved meeting space and arranged catering. Suggested ideas and coordinated all arrangements for several successful off-site team building events for both Procurement and Quality departments.
Participated as active member of Administrative Leadership Team (ALT).
Led administrative team and provided guidance on problem solving/resolving conflicts and directing and prioritizing workflow as well as provided input on their annual performance reviews and merit increases.
Served as key member of cross-functional communications team. Coordinated implementation of several communications tools used by multiple departments with goal to not only improve communications but also encourage continuous improvement ideas throughout the organization and provide feedback to upper management regarding employee concerns.
Collected data and metrics from department managers and staff and created presentations for periodic staff meetings and informational updates. Ensured completion and accuracy of monthly departmental administrative reports and organization charts.
In addition to Business Coordinator, Supply Management position, assumed interim role of managing all administrative functions for the office of Vice President, Technical Operations and Global Contract Manufacturing.
Coordinated complex meeting and travel schedules with heads of global contract manufacturing sites in Europe, South Africa, Karachi, Brazil and Buenos Aires. Collaborated with Roche/Genentech integration work stream leaders and their assistants regarding logistics of frequent on-site meetings, video and audio conferences, and travel.
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