Maria Phillips

Past

IS BUSINESS SUPPORT REPRESENTATIVE at Blue Cross Blue Shield of Minnesota
EXECUTIVE ASSISTANT at Blue Cross Blue Shield of Minnesota
SR. ADMINISTRATIVE ASSISTANT at Ameriprise Financial Services, Inc.

ADMINISTRATIVE ASSISTANT at Trammell Crow Company
EXECUTIVE ASSISTANT at Carl Zeiss IMT Corp
EXECUTIVE ASSISTANT at US Bancorp Piper Jaffray

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Education

Augsburg College

Recommended

2 people have recommended Maria

Connections

76 connections

Industry

Hospital & Health Care

Maria Phillips’s Summary

A hardworking and versatile Executive Administrative Assistant / IT Project Coordinator with a fifteen year proven track record of leadership and performance within a variety of fast-paced administrative settings. A focused, supportive and motivational professional with extensive knowledge and experience in multiple areas including planning and coordination of management activities, leadership sessions, holiday events, employee celebrations, facility move projects and financial reporting. Demonstrated success in setting priorities and goals and known for being a team player with the ability to develop strong internal and external customer relationships at all levels. Recognized as a detailed, self-starter with strong communication skills and the ability to work independently. Skilled in motivating, mentoring and developing administrative personnel while promoting the company’s core mission and values.

Maria Phillips’s Specialties:

• MS Access – database creation, linked data sources, queries, reports, programmed action buttons (some VBA), forms and data entry screens, drop down lists, and user security
• MS Outlook and/or Lotus Notes proficiency
• MS Excel – Data importing & exporting, forms, drop-down lists, programmed action buttons, formatting, and pivot tables
• MS PowerPoint – extensive presentation experience, interactive presentations, programmed hotspots, animation, color, photo and design effects

Maria Phillips’s Experience

IS BUSINESS SUPPORT REPRESENTATIVE

Blue Cross Blue Shield of Minnesota

(Non-Profit; Insurance industry)

October 2008 — September 2009 (1 year )

Developed application release management reporting documents such as benchmarking, dashboard reporting and resource analysis. Developed Access database to analyze and report IT project resource hours. Provided status updates for current IT projects by gathering information, creating management reports, and alerting management to areas requiring immediate attention. Recognized as the IT point-of-contact for a specific web-based software application and wrote the issue resolution process manual for this tool. Developed an Access database with real-time mainframe updates, for the sole purpose of querying, analyzing and reporting on tool usage and data accuracy.
EXECUTIVE ASSISTANT

Blue Cross Blue Shield of Minnesota

(Non-Profit; Insurance industry)

June 2006 — October 2008 (2 years 5 months)

Continued to provide personal and executive assistant support to the Vice President of Integrated Service (formerly VP of Technology at Ameriprise Financial Inc.) Accomplishments include a facility move project involving 60+ employees within a two-week time frame and without any service disruptions. Created and managed the company’s first ever departmental “free coffee” program by collaborating with facility management and third-party vendors. Coordinated small projects, organized large and small group activities, and prepared executive correspondence. Attended executive staff meetings and took meeting minutes. Implemented an administrative assistant team approach to ensure continuous executive coverage and completion of small projects.
SR. ADMINISTRATIVE ASSISTANT

Ameriprise Financial Services, Inc.

(Public Company; AMP; Financial Services industry)

November 2004 — June 2006 (1 year 8 months)

Provided personal and executive assistant support to the Vice President of Technology. Spent 25% of time as program coordinator for one of the company’s top priority IT compliance programs. Implemented an administrative assistant team approach to ensure continuous executive coverage and completion of small projects. Recognized as department’s real estate coordinator by collaborating with facilities management on efficient space usage of two entire floors (one in each building) which housed almost 400 employees and contractors..
ADMINISTRATIVE ASSISTANT

Trammell Crow Company

(Public Company; CBG; Real Estate industry)

May 2003 — November 2004 (1 year 7 months)

Provided executive-level support to the Vice President of Support Services. Worked extensively on PowerPoint presentations. Coordinated extensive domestic and international travel arrangements. Created an interactive client-specific marketing presentation which became the standard for this client’s facility management locations. Designed and created an access database tool to track and report on current business projects and initiatives.
EXECUTIVE ASSISTANT

Carl Zeiss IMT Corp

(Hospital & Health Care industry)

November 2000 — November 2002 (2 years 1 month)

Provided executive-level support to the Vice President of Field Service. Within two months of hire, successfully managed the company’s national field service meeting which included 240 participants and families and was held in Palm Beach, Florida. Recorded billable hours of field service personnel, coordinated the national fleet service and managed the corporate wireless account for 75+ employees. Assisted in coordinating the company’s Intern Program including housing, transportation and activities.
EXECUTIVE ASSISTANT

US Bancorp Piper Jaffray

(Hospital & Health Care industry)

February 1999 — November 2000 (1 year 10 months)

Provided C-level support and personal assistance to the Senior Vice President and Managing Director of Equity Research. Managed every aspect of the executive’s office administration activities. Provided extensive calendar management and travel arrangements Created presentations, screened calls, and responded accordingly to requests on behalf of the executive. Provided weekly cash-flow analysis of the S&P 500 and S&P 1500. Assisted in creating and coordinating the department’s research analyst intern program. Planned events and coordinated corporate functions for groups numbering up to 400 individuals. Reconciled departmental corporate card accounts and expense reporting. Coordinated the department’s office move of 120 employees to a new facility.