What is the best document management system?
Functionality : store doc, retrieve docs, audit trail on changes, add comments to docs, notifications, statuses, review/approval, scan in, subscription etc....
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Stuart M
Account Manager at Thunderhead
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I've heard a lot of people talking about Alfresco. It's an open source Enterprise strength ECM platform which I think potentially poses a real business challenge to the traditional vendors in this space.
The founders were ex Documentum and Interwoven.
Links:
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Sridhar Chakravarthi M
CEO, Strategiqa
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Dear Andrew,
Please check out www.eastcollaborative.com
They have a very efective solution for this.
regards,
Sridhar
Martin V
Mentor, Coach, Consultant
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Hi Andrew,
I am not sure of the purpose of your system but I am aware of my son who has build such a system in Lotus Domina R5 for Nissan.
You can check out his profile and see if what he can offer suits you:
http://www.linkedin.com/pub/0/787/255
Martin
There are multitude of EDM systems out there, but if you don't include an ERMS (Electronic Records Management System) with it, you will end up with a mess. At some point in time in a business process a document becomes a record. A record is an immutable object that must be retained due to legal or statutory or business requirements. An EDMS does not support this functionality.
Documentum is functional for large enterprises
James C
Quality Programs Manager at GE Power & Water
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Andrew, honestly, the best doc management system is the one that gets used, and used appropriately.
I'm guessing you'll find that all of the suggestions you've received will meet the requirements you've described above. In my experience, however, the critical piece for a successful system is working with the users to ensure the setup meets their needs, building in the proper workflows for approval, etc., standards of use, and then developing a process to maintain the system.
That's where I've seen the most trouble with these systems - if the system becomes to cumbersome to use, users will revert back to emailing documents around, storing multiple versions both locally and on network drives, and all of the other headaches these document management systems are there to alleviate.
Good luck,
Bob G
COO at JGPHL
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Documentum
